SETTING UP
QUICKBOOKS INTEGRATION

Setting up Quickbooks Accounts

Quickbooks integration allows our system to send gift card and voucher transaction information to your online quickbooks account. To do this you'll first need a quickbooks account. And you'll need to confirm that the account names and numbers on the settings screen.

Quickbooks Authentication

To interface with Quickbooks you first need to provide authentication information:

• Realm ID - Quickbooks realm id.
• Authorization Code - Enter you quickbook authorization code.

Identifying Accounts in Quickbooks

To setup each account you mush provide the account name and the account number to the system. This is how quickbooks identifies them and the system will create the account if it does not exist.

Generic Accounts Fields

Cash Account

• Cash Account Name: Name of Quickbooks Cash Account
• Cash Account Number: Quickbooks Cash Account number

Gift Card Accounts and their Fields

Gift Card Sales Account

When a gift card purchase happens it is recorded as a liability.

• Gift Card Sales Account Name: Name of the quickbooks gift card sales account set as liability accout
• Gift Cards Sales Account Number: Number of quickbooks gift card sales account set as a liability account

Gift Card Redeem Account

This account is when money on gift cards are spent by the customer the money is recorded as revenue.

• Gift Card Redeem Name: Redeem quickbooks account name
• Gift Card Redeem number: Redeem quickbooks account number

Gift Card Purchase Returns Account

Should a gift card be returned without any charges on it we need to record that return.

• Gift Card Purchase Returns Name: Purchase Returns quickbooks account name.
• Gift Card Purchase Returns Number: Purchase returns quickbooks account number.

Promotional Gift Card Accounts

Promotional gift cards are generally considered expenses. However, to make the double entry book keeping work you need to setup a contra account since a promotional gift card are not really liabilities.

Promotional Gift Card Contra Account

Promotional gift card contra account to balance out the use of promotional gift cards.

• Promotional Gift Card Contra Account Name: provide account name.
• Promotional Gift Card Contra Account Number: provide account number. Must me unique.

Promotional Gift Card Issue Account

Issued promotioanl gift card account for gift cards that are issued. This is offset by the contra account.

• Promotional Gift Card Issue Account Name: account name to identify account in quickbooks.
• Promotional Gift Card Account Number: account number to identify account in quickbooks.

Promotional Gift Card Redeem Account

Promotional gift card redeem account to record redeemed promotional gift cards.

• Promotional Gift Card Redeem Account Name: account name to identify account in quickbooks.
• Promotional Gift Card Redeem Account Number: account name to identify account in quickbooks.

Voucher Accounts

Voucher Issue Account

Account to record and track issued vouchers that were purchased.

• Voucher Issue Account Name: account name to identify account in quickbooks.
• Voucher Issue Account Number: account name to identify account in quickbooks.

Voucher Redeem Account

Account to record and track redeemed vouchers.

• Voucher Redeem Account Name: account name to identify account in quickbooks.
• Voucher redeem Account Number: account name to identify account in quickbooks.

Promotioanl Voucher Accounts

Promotional Voucher Contra Account

Contra account for double entry book keeping for promotional vouchers.

• Promotional Voucher Contra Account Name: account name to identify account in quickbooks.
• Promotional Voucher Contra Account Number: account name to identify account in quickbooks.

Promotional Voucher Issue Account

Account for issued promoitonal vouchers.

• Promotional Voucher Issue Account Name: account name to identify account in quickbooks.
• Promotional Voucher Issue Account Number: account name to identify account in quickbooks.

Promotional Voucher Redeem Account

Account to track redeemed promotional vouchers

• Promotional Voucher Redeem Account Name: account name to identify account in quickbooks.
• Promotional Voucher Redeem Account Number: account name to identify account in quickbooks.